Guidelines for New Renaissance Presenters!
Thank you so much for being a Presenter at New Renaissance Bookshop!
Our intention is for all our events to uplift, inspire, and educate the spiritual and metaphysical community of Portland. Thank you for being a part of this vision!
Before your event please read through the following guidelines:
Please Note: These guidelines are for presenters who have an upcoming event scheduled at New Renaissance. If you are looking for instructions on how to apply please click here.
1. Arriving before your event:
Please make sure that if you’ll be flying into Portland you have plenty of time (3-4 hours before your event begins) to get to town and feel rested, calm and ready for your event. Please plan to arrive at the store at least 30 minutes before your event begins. Also, if driving to the store be sure you leave early enough in case there are traffic problems. Feel free to park in the parking lot behind Tara Thai restaurant. The entrance is on NW Overton Street, near the corner of 23rd and Overton. If there are no spaces, check out the street parking between NW 24th and NW 25th, on either NW Overton, or NW Pettygrove.
2. Current Contact Info:
Very Important: Please make sure I have your correct address, phone number and e-mail address so I can keep in touch with you and, most important, get your check to you after your event.
3. Publicity For Events:
We look forward to working together with you in partnership to make your event a success. We promote your event on our website (newrenbooks.com), in our monthly instore brochure and our weekly email Newsletter, as well as with in-store signs and book displays. While New Renaissance promotes through these various avenues, it is up to each presenter to handle additional promotion for their own events. For highest success please consider promoting your event through: your own email list, your friend’s email lists, ads, articles, TV & radio interviews, social networking (Facebook, MeetUp), blogging, flyers posted around the Portland metro area. When running your own promotions please make sure that all important information matches your event listing on our website: date, time, title, event description, and price. Also, please include the following "To Register for this Event Please call New Renaissance at 503-224-4929" so that guests will know how to register.
4. Event Center Location and Size:
Our event center is on the first floor of the building just south of our store. This space allows a maximum of 85 people to attend an event (25 people fit when you have them lay on yoga mats).
5. Selling Items That You Bring With You (books, tapes, CD’s or any other items):
This is important, please read carefully. It is best to bring items you wish to sell at least a week prior to your event. All items you bring to the store to sell MUST be consigned and sold through the bookshop. Please check in ALL items you bring to sell with a staff member who will fill out a consignment form. Make sure we have recorded all items that were sold and how many items you are taking with you at the end of the event. Don’t forget to take all items not sold when you leave. I rely on the consignment sheet to know how much to pay you for your products so please make sure it is complete before you leave. Just ask at the counter to see it, and then it will be put back with your event registration sheet. Within two weeks after your event I will send you a check for 60% of the retail price of all items sold. This amount will be included with your event payment check. Please contact me before your event if you have any questions about this policy.
6. Equipment Needs:
Please let me know a couple weeks before your event if you have any special equipment needs such as a white board, tape or CD player, VCR/DVD player, projection screen or want the room set up in a particular way. We have cushions, yoga mats, and various sized tables as well. However, our audio-visual equipment is limited to the items mentioned. Bring your own laptop computer if you need one. And, if you need a projector for your presentation, tell us right away (along with the brand/type of laptop computer that you will be using) as we will have to insure that a staff member who knows how to set up the projector will be available to help.
If you have written books please let me know at least a month in advance which ones we should have on hand for your book signing. If you have favorite books you will be referring to, whether they are your books or not, let me know so we can decide if it’s appropriate to have some on hand for customers to look at and purchase.
8. Payment For Your Work: You receive 50% of the ticket sales, and 60% of consignment sales for any items you brought with you. If you provide materials for the participants to use in your workshop, please tell me the materials fee per participant so I can include it in your payment. You can expect to receive a check for your event in the mail within two weeks.
9. Event Minimums: There are no minimum pre-registrations required for an event to go forward. Because increasingly people are spontaneously showing up at the door, we encourage all presenters to be present for their event whether or not there are pre-registrations. Because of this, no cancellation decisions will be made until 24 hours before your event.
10. Cancellation Policy: We only cancel events for the following reasons: illness, accident, severe weather event, or family emergency. With that said, if you absolutely do not want to follow through with your event and we have already promoted it then you most likely will not be invited back to present again in the future.
11. Mailing List: We have committed to our customers that we will not give out any of their information to anyone, so if you want to add the participants to your mailing list please bring along a pad and ask participants to sign up. And, unless you give us permission, we don’t give out your information to customers.
12. No Special Price Arrangements:
It is our intent that all customers receive consistent treatment. It’s too easy to make mistakes or have other customers feel they are not treated fairly if we have different prices. Therefore NRB staff members are not authorized to register customers for less than the full fee.
13. Late Guest Policy
We do not turn away late guests so please honor this policy and welcome them into the space even if your event has already begun.
14. All Who Use The Event Center, Please Remember:
CANDLES & INCENSE ARE NOT ALLOWED. We do have one small salt lamp and one oil lamp. Please make sure the lamps are extinguished anytime you leave the room.
15. Getting Ready to Present:
Please arrive at least 30 minutes before your scheduled event start time. Come to the front desk in the main bookshop and introduce yourself. If it is your first time presenting, a staff member will walk you to the event center and help you get oriented and set up. If you have presented before and do not need assistance, you can simply ask for a key and head over to the event center.
The NRB staff members are responsible for:
Registering people and selling tickets for the event.
Setting up the room.
Giving you an orientation of the event center and the usual evening processes.
And, tidying the room after the event.
We ask you to:
Be ready and willing to present no matter how many people sign up. Remember we almost always get one or more who drop-in for the event without pre-registering.
Provide value to the customer. Whether it is a new insight, a new practice that will enhance their world, bring joy or healing, or other unique experience. Or, perhaps it is just a chance for them to connect with you, someone they admire. We want each customer to walk away feeling they received something valuable.
Begin and end your presentation on time.
Dress in elegant and uplifting clothing.
Please do not use profanity or bring up topics that could alienate or offend guests who hold different viewpoints.
Bring a sign up sheet for your email list, any flyers and other materials you wish to hand out.
Thank You for being a of the New Renaissance Event Program!
We are grateful for all the bright souls that bring such uplifting, inspiring, and educational offerings to New Renaissance.