Be a Presenter at New Renaissance!
To be considered please use the following guidelines.
All proposals must be submitted in writing in one of the following ways:
mail: ATTN: Claire Potter/Events Coordinator, New Renaissance Bookshop
1338 NW 23rd Ave, Portland, OR 97210
Proposals can be submitted at any time. We appreciate your patience while we read through the high volume of proposals we regularly receive for consideration.
Approximately every month a new advertising cycle begins and all new proposals are brought to the events committee. The events committee decides whether or not your proposal is to be accepted.
Please view our current events listing for examples of what we are looking for in our events program, as well as how to put together a writeup that fits the format we use in our advertising.
For consideration, your proposal must include:
1. Event title
Please select a title that is compelling and relevant to what you will be presenting. A subtitle may also be used.
2. 90 word event description
This writeup will be used in all our promotional and advertising materials for your event if it is selected for our program. As succinctly, dynamically, and specifically as you’re able to, describe what people will experience in the event. Keep in mind that all of our author forums, workshops, etc. are standalone events that contain information, exercises, or experiences of value to all attendees at the time of the event. Any promotion for other events or products must be kept to a 5-minute minimum over the course of your event with us. Also, please note that all event writeups go through a final editing process by our events committee before publication.
3. 30 word presenter bio
Briefly describe yourself, including any information about you relevant to the subject of the event and any books you may have written.
4. Suggested event length
Our events generally range from 90 minutes to 4 hours in length. We only sponsor standalone events (no series). If you are interested in doing a series of classes out of our event center, review our option of renting the event center below.
5. Suggested ticket price
Events we sponsor have a ticket cost for attendees. We typically charge $10-15/hour. All ticket proceeds are split 50/50 between you and the store if we are sponsoring your event.
6. Presenter headshot
Include a professional, smiling color photograph of yourself. Keep in mind that this photo will accompany your writeup in all of our advertising and promotional materials for your event.
7. Contact phone number
Include a phone number for us to contact you up to and on the day of your event (mobile preferred).
8. Mailing address
Include a mailing address to which we would be sending payment following your event, as well as the name/business we would be making the payment out to.
9. Special Event needs
Describe any special needs you would have for setup for this event, particularly if you will be needing a projector/screen setup. Please note that our event space has great acoustics, and rarely do our presenters require amplification.
10. Book signing?
Do you wish to have a book signing in the main bookstore following your event with us? Please inform of us of books you would wish to have for sale at the time of the event so that we may look into ordering them. For any books or CDs you bring to sell at the time of the event or have shipped to us ahead of time, you would receive a 60/40 consignment split.
11. Additional material
Optionally, you may include: any relevant videos; relevant images (book covers or additional photos of you); a press kit; a copy of your book or CD; additional information explaining in more detail what you will be presenting and what people will learn; your relevant credentials or testimonials.
For emailed proposal attachments please give them a filename that includes your name and/or your business name and the date.
You have two options for how you can arrange an event
with us upon acceptance of your proposal.
1. Sponsored Event
If we sponsor your event, we partner with you in advertising your event and include it in all our promotion in store and online. For our part, we promote through: our website; an email list of over 10,000 people; in-store brochures, signs, and posters; and social media.
In the case of sponsored events, we also will take care of all payment and registration for those attending the events. Attendees would purchase their tickets either at the front desk of the bookstore or over the phone by calling us at 503-224-4929.
To reiterate, you receive a 50/50 split for ticket proceeds and a 60/40 split for any books/consignment items you wish to sell. In the week following your event, we will send you a check with your total proceeds made to the mailing address we have on file.
As this option is a partnership between you and the store, we will take an active role in planning the event with you to the best of our ability. The day of your event, there will be a dedicated staff member available to set up chairs and a projector/screen or other special event needs (please let us know if you will be needing a projector set up at least a week prior to your event), as well as orient you to the event space upon arrival.
2. Event Center Rental
The other option available to you to hold an event at New Renaissance is to rent our event center. The cost to rent the space is $30/hour Mon-Thurs and $40/hour Fri-Sun. The minimum amount of time you can rent the space is 3 hrs.
If you elect to rent the event space instead of have us sponsor your event, you will be in charge of all planning, advertising, payment, registration, and setup for your event. Our event center rentals are not featured in our promotional materials or calendars, and we do not take an active role in planning or setting up for them.
Our weekend event times are primarily reserved for the events we sponsor. You may contact our Events Coordinator (firstname.lastname@example.org) to inquire about available times to rent our event center, which will likely be on a weeknight, a month or more out.
Again, thank you for your patience as we review the material you send in to our events team. We will be in touch with you once we have determined if your event will be a good fit for our program at this time.
Thank you for your interest in being a Presenter New Renaissance Bookshop!
Our intention is for all our events to uplift, inspire, and educate the spiritual and metaphysical community of Portland, and we work very hard to make sure our programs are of the highest quality and best fit for our store’s vision.